Effective presentations – Some tips that help you deliver high quality presentations at university

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All of us know that speaking and presenting in front of other people is never easy, yet when studying at university this is something you will most likely have to do over and over again. While I believe it is true that some people are naturally born public speakers, there are a few things you can do and learn to make you perform better, especially when you have to present as part of a marked assignment.

First of all, think about what medium you want to choose. The most widely used one is PowerPoint and my design tips are based on the assumption that you will use PowerPoint slides to present. Yet there are other tools such as Prezi that are increasingly becoming popular, so if you want to be a bit more unconventional try out other formats (but check with your lecturer if these other formats are acceptable!).

I’ll start out with some general guidelines on how to design your slides and will continue with tips on how to structure your presentation and how to organize information and finally I will end with some general presentation tips.

Layout & Design:

  1. Have a master layout that you stick to throughout your presentation but create your own (avoid PowerPoint templates, they are overused and boring).
  2. Use appropriate visuals such as images, short videos or even cartoons where appropriate, but only if they are of high quality. Avoid using the typical clip arts provided by PowerPoint. They are overused and not particularly innovative anymore.
  3. Keep it simple: Always keep in mind that the best slides are the ones that support your narration as presenter not the ones that contain the most text. Ask yourself, how much detail do I need to contain on the slide to make the audience get my point?
  4. Avoid too many animations; they make your presentation look unprofessional. Imagine what you would think if you watched a presentation and every single word flew in…
  5. Choose the right graphs to represent your data. More on this can be found under point 6 on this website: http://www.garrreynolds.com/preso-tips/design/

Presentation Structure:

  1. Hook the reader and get their attention through e.g. storytelling, shocking facts / statistics etc.
  2. Once you have grabbed their attention, explain who you are and what the purpose of your presentation is and show why there is a need for your presentation.
  3. Next you should quickly explain the structure of your presentation so that your audience already knows what’s ahead and can more easily follow
  4. And then, stick to this structure once you are presenting, but allow yourself to play around with it privately until you have found the most logical and easily presentable order that works for you.

Conveying Information:

  1. Think about the information you want to convey: This is important and the Rhetorical Triangle is an often used tool that is quite useful to cover the most important aspects to consider: You just need to think of …
    1. The audience: Who is it and what do they want to take away from your presentation? Does your message fit with your audience’s beliefs? How can you connect with your audience emotionally?
    2. The context: Is it a marked assignment? How many presentations have preceded yours (if there have been many, maybe include some humor along the way to wake up the audience again)? Are my arguments and my slides appropriate for the situation?
    3. You as presenter: Who are you and why are you presenting this? What is your key aim e.g. call for action / education / persuasion etc.? What format are you good at presenting in (formal/informal) and how can you make it work for the occasion?
  2. Another useful way to structure information on your slides is the Message Triangle: It is a very simple concept. When you have a certain message to convey you simply imagine a triangle and along each side of the triangle you place one key aspect of the message you want to communicate. The beauty of the message triangle is that it really makes you think what your key message is. And since a triangle only has 3 sides, it forces you to think about what the most important aspects of your message are. Try hard to fit your message around the triangle but don’t take out key aspects when you really can’t narrow them down to the top 3. More often than not though, it works well to limit yourself to the top 3.
  3. Finally, when designing slides the following should be your motto at all times: Be concise yet complete and clear!

And here are some final tips that make presentations truly interesting and lively:

  1. Present freely and slowly (you may use Q-Cards if necessary but please don’t read)
  2. Watch yourself while presenting and identify your personal marker of nervousness: Some people step from side to side, others touch their faces over and over again, and again others shiver with their hands. There are endless ways to show that you are nervous and it is a good idea to identify what you do as the audience will pick it up quickly as well. Once you know what it is, you can actively work against it. E.g. if you keep stepping from one foot to the other, you may want to stand with slightly straddled legs to give you a firmer stand, or you may want to stand behind a podium so that have something to hold on to. These are just a few examples and there are many more.
  3. Engage your audience: Ask the audience a question, look them straight into their eyes and smile at them, try to trigger reactions, be spontaneous with it (e.g. you can pick up on something that someone in the audience has said earlier or what has been said in an earlier presentation).
  4. Practice, practice, practice: And not just once prior before the presentation is due, instead public speaking should be something you actively seek to do. The more you practice the easier it will get.

All that’s left to say is good luck presenting!

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Ethnomethodology – A Provocative Research Method Missing the Point?

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***This blogpost is adopted from an earlier blog I wrote as part of an assignment during my master’s degree, I have slightly altered and adapted it.***

A big organisation. People do their work. One man doesn’t fit in. He is watching, observing, analysing. That’s Mark Rouncefield’s job. He is an ethnomethodologist.

During my master’s I had a very valuable course that thought me how to do research in academic contexts and introduced me to the different kinds of methods out there. One particular lesson I remember was that on Ethnomethodology, a very interesting and provocative qualitative research method, taught by Mark Rouncefield of Lancaster University. This lesson really challenged everything what I had read, learned and believed in the past. And it particularly challenged grand narratives and theories such as the ideas of modernity and postmodernity. For these reasons I find it quite important to revisit this subject in this methods blog, though it is a much more philosophical and less hands-on post than usual. So, if you are interested in the philosophical discussions behind doing research, this post is for you!

Sociologists argue that there are underlying social constructs that shape society which influence our work, home, the technologies we use, our understanding of our identity – capitalism being one of them (e.g. as discussed by sociologists such as Richard Sennet in his book “Corrosion of Character: The Personal Consequences of Work in the New Capitalism” – I highly recommend it). This is just one side of sociology though. There are many different streams. A very prominent one that I have strongly identified with recently is that of social constructivism which argues that everything is socially constructed including technologies, gender identities etc. (e.g. Bjiker & Law, 1992 in “Shaping Technology/Building Society”; MacKenzie & Wajcman, 1999 in “The Social Shaping of Technology”). Theories are a fundamental element of such approaches to sociology in their attempt to untangle the grand narrative that builds our society and civilization.

Mark Rouncefield on the other hand is an ethnomethodologist; another fancy word with probably a purely academic meaning and most likely not much controversy, so it may seem at first sight, but bear with me as I will explain how it relates to sociology and why I find it fascinating and relevant!

According to Wikipedia (http://en.wikipedia.org/wiki/Ethnomethodology) ethnomethodology is the study of everyday methods that people use for the production of social order. This method aims to understand how and through what practices people make sense of their world.

While this definition doesn’t seem to be too radical at first sight, when Rouncefield explained it, it became clear quickly how fundamentally different his approach is to that of sociology (even though strictly spoken ethnomethodology is considered a part of sociology). Even more drastic than merely being the opposite of conventional sociology, he aggressively rejects anything that has to do with it, especially when it comes to actively designing artefacts. He completely discards the idea of having a theory and a grand narrative as he considers these all to be “made-up speculations.

As I understood, he believes that claiming to look for underlying causes in society and meanings in our behaviour is a waste of time and only a sociologist imposing his or her theory on the world: he basically considers sociologist assuperfluous. Instead he proposes that it makes a lot more sense to actually go out and study what people do by documenting every step of their actions and how they do it. He looks at the daily processes that people engage in and tries to discover routines and exceptions to these routines. That way his ethnographic accounts of how people live can then inform design decisions.

For design, he believes, looking at the grand narrative is no more than a mere distraction and not helpful in producing something useful to make people’s lives better. In that way sociology is highly impractical, and again superfluous.

Ethnomethodology – the best way to design?

Wow! What a drastically different approach to what I had known so far and seen in academia. Fascinating. What do you think? It definitely got me thinking! I can clearly see his point, for a general theorization of why society is how it is is not directly or visibly constructive in designing artefacts. Yet, I also feel that he is missing a crucial point in completely rejecting grand narratives of society. From the point of view of a constructivist – the vantage point I have come to identify with the most – one tries to understand why our society is how it is, which includes an analysis of power structures. Our norms and behaviours are shaped by underlying values of our cultural background and this background is also reflected in the artefacts we use as our designers shape and are shaped by our society. In this way society advances and brings about innovation.

Another aspect of design I have recently come across is the widespread tendency of designers to infer that their own preferences will also be liked by other people. One example of such “egocentrism” (this is how it is officially called as I learnt from behavioural science literature), I came across recently in the use of email. We automatically assume that people understand emails as we do while writing them; yet often this is not so, leading to misunderstandings (Derks & Bakker, 2010, have a really good paper on this topic). This can also be a problem for designers of new technologies, another example being computer games that often exclude women as most game designers are still mainly young men.

My point is then, if we don’t question the underlying hierarchies and power relationships at play and only observe the existing processes, how do we identify inequalities and how do we hear the voice of the marginalized not present in such ethnographic studies?

More inclusive alternatives

An interesting approach, again something Rouncefield would reject, is that of Standpoint Theory (which I read about for the first time in Haraway (1988) and it made a lot of sense to me) which says that the voice of the unheard needs to be considered in the design process as well in order to be truly objective and hence to bring about innovation for everybody. Where is the criticality in his approach that could lead to social change and advancement? How can disruptive technologies evolve (for me disruptive meaning that they are disruptive to society in terms of change for the better), if we only manifest what we already know? How can the marginalized be heard and how can designers help them and give them a voice if they are absent from the places where ethnographic studies take place?

These questions I started to think about while listening to his ideas and they remained unanswered as he simply said it didn’t matter to him why society was how it was. Don’t you also think he should try to answer these questions?

Again, I totally see his point that for design it is important to observe the existing, as new emerges from the old, just like Schumpeter already argued in his notion of creative destruction. Yet, I argue that to detect and mitigate social inequalities, one also has to have a look at the grand narrative and the underlying causes for power hierarchies. Together, I believe these two approaches could become very powerful indeed in their attempt to create truly innovative and inclusive designs.

Bjiker, W.E. & Law, J., 1992. Shaping Technology/Building Society. Cambridge, MA: MIT Press.

Derks, D. & Bakker, A.B., 2010. The Impact of Email Communication on Organizational Life. Cyberpsychology: Journal of Psychosocial Research on Cyberspace, 4(1), [online] Available at: <http://cyberpsychology.eu/view.php?cisloclanku=2010052401&article=1>  [Accessed on 31/01/2013].

Haraway, D., 1988. Situated knowledges: The science question in feminism and the privilege of partial perspective. Feminist Studies,  14(3), pp.575–599.

MacKenzie, D. & Wajcman, J., 1999. The Social Shaping of Technology. 2nd ed. Buckingham: Open University Press.

Sennett, R., 1998. The Corrosion of Character: The Personal Consequences of Work in the New Capitalism, New York: WW Norton & Company.